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Basic tasks in Outlook

 

Appointments are activities that you schedule in your calendar that do not involve inviting other people or reserving resources. Alternately, you can right-click a time block in your calendar grid, and then click New Appointment.

For more information, see Schedule an appointment. A meeting is an appointment that includes other people and can include resources such as conference rooms. Responses to your meeting requests appear in your Inbox. For more information, see Schedule a meeting with other people.

You can set or remove reminders for a variety of items, including e-mail messages, appointments, and contacts. In an open item, on the Appointment or Meeting tab, in the Options group, in the Reminder drop-down list, select the amount of time before the appointment or meeting when you want the reminder to appear.

To turn a reminder off, select None. Tip: You can quickly flag e-mail messages as to-do items by using reminders. Right-click the Flag Status column in the message list.

Or if you have the message open, on the Message tab, in the Tracking group, click Follow Up , and then click Add Reminder. For more information, see Set or remove reminders. Contacts can be as simple as a name and e-mail address, or include additional detailed information such as street address, multiple phone numbers, a picture, birthdays, and any other information that relates to the contact.

For more information, see Create or add a contact. Many people keep a list of things to do — on paper, in a spreadsheet, or with a combination of paper and electronic methods. In Microsoft Outlook you can combine various lists into one, get reminders and track task progress. For more information, see Create tasks and to-do items. Notes are the electronic equivalent of paper sticky notes. Use notes to jot down questions, ideas, reminders, and anything you would write on paper.

Each person you add will receive an email with the steps they need to follow. Once they have accepted and completed the steps, their information, including the installs they are using, will appear on your My Account page.

You can stop sharing your subscription with someone or remove a device they are using at www. When you use cloud-based services, your IT infrastructure resides off your property off-premises , and is maintained by a third party hosted , instead of residing on a server at your home or business on-premises that you maintain.

With Microsoft , for example, information storage, computation, and software are located and managed remotely on servers owned by Microsoft. Many services you use every day are a part of the cloud—everything from web-based email to mobile banking and online photo storage. Microsoft Outlook with a Microsoft subscription is the latest version of Outlook. Previous versions include Outlook , Outlook , and Outlook Connect, organize, and get things done with Outlook in Microsoft See options for home.

See options for work. Support for Outlook has ended Get the most up-to-date version of Outlook and enjoy email, calendar, and contacts in one place. End of support for Office Shift your business to Microsoft A collection of powerful productivity apps you can use anywhere. Try 1 month free. Play your emails on the go Organize and answer email with short voice responses or simple swipes.

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Any additional feedback? Submit feedback. Thank you for your feedback! I need help with a feature Outlook includes a help system with articles, videos, and training. I need to ask a question Microsoft Answers for Outlook is free community-based support to help you find solutions and get more from Office.

I need to contact a Microsoft support professional If help or Microsoft Answers is unable to resolve your questions, Microsoft support professionals are available to assist by email, online, or phone. To get help and troubleshoot other Microsoft products and services, enter your problem here. Post questions, follow discussions and share your knowledge in the Outlook.

Please send us your feedback to help us prioritize new features in future updates. See How do I give feedback on Microsoft Office for more information. How to get support for Outlook. Notes: Help is not available in mobile browsers, but you can contact support via Outlook for Android or Outlook for iOS apps. Need more help? Expand your skills.